We offer an array of free and highly discounted risk management services catered specifically to the needs of 501(c)(3) nonprofits, one of which is our webinar series. 30-90 minutes sessions are ideal for in-service training on risk management skills, or for polishing and orienting senior management and board members to individual aspects of managing risks in nonprofit organizations. The interactive format permits questions from participants and responses from experts.
Note that members of the Nonprofits Insurance Alliance can register for free! The code for registration can be found in our monthly newsletter or in the Member Portal. If you are not a member of the Nonprofits Insurance Alliance, you can still register for a non-member session cost of just $45 per login. (Note that registration is required per computer, not per participant.)
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June 9, 2020 – California Timekeeping and Payroll Compliance
11 a.m. PT, 2 p.m. ET (30 minutes)
California wage and hour laws are the most detailed in the nation, with particular rules for determining what constitutes “hours worked” and how time worked must be tracked. This webinar, appropriate for HR and Payroll staff, will discuss best practices for documenting timekeeping, how to calculate workweeks, overtime and meal and rest break compliance and penalties. Reviewing the California Wage Orders and Labor Code, we will discuss the rules about the timing of regular payroll, accounting of paid leave, pay stub contents and final pay requirements.
Registration link will be posted approximately 30 days in advance of the session date.
Download the complete list of all webinars
July 16, 2020 – Essential Elements of a Fleet Safety Program
11 a.m. PT, 2 p.m. ET (60 minutes)
The use of vehicles in nonprofits is as varied as the services they provide. Whether you manage a fleet of vehicles owned by your organization or simply have employees and volunteers driving their personal vehicles on behalf of your nonprofit, implementing a Motor Fleet Safety Program can greatly reduce the risks faced by your clients, volunteers, employees and their families. This webinar will cover the essential elements of a vehicle safety program including developing written policies and procedures and implementing a program that fits the needs of your organization.
Registration link will be posted approximately 30 days in advance of the session date.
Download the complete list of all webinars
August 4, 2020 – Data Privacy for HR and Business Records (including HIPAA and PII)
11 a.m. PT, 2 p.m. ET (60 minutes)
With an increase in data sharing, whether for ease of administrative tasks, more secure retention goals, or as may be legally required, protection of that data is paramount for employee, client and nonprofit security. In this webinar, Corporate Counsel Chris Reed and Employment Risk Manager Kim Spilker will address the benefits of sharing information internally and externally, tips to protect against personal and organizational risk of mis-sharing, and certain obligations above and beyond common sense that exist under various federal statutes. This webinar is appropriate for anyone sharing data or training a workforce on safety and security of data sharing (PHI and PII).
Registration link will be posted approximately 30 days in advance of the session date.
Download the complete list of all webinars
August 13, 2020 – Risk Management for Volunteer Programs
11 a.m. PT, 2 p.m. ET (60 minutes)
Your volunteers provide valuable assistance to your organization. Every nonprofit can and should take steps to manage the risks associated with its use of volunteers. This webinar will help demystify risk management and give you practical strategies you can implement to use your volunteers safely.
Registration link will be posted approximately 30 days in advance of the session date.
Download the complete list of all webinars
August 18, 2020 – ADA Leaves of Absence: How Much is Enough?
11 a.m. PT, 2 p.m. ET (90 minutes)
Under the Americans with Disabilities Act, employers are required to provide reasonable accommodations needed to allow employees with disabilities to perform the essential functions of their job. The Equal Employment Opportunity Commission has determined that a job-protected leave of absence is one example of a reasonable accommodation that employers must consider if an employee needs time off from work for treatment or to recuperate. Because employers are also required to provide job-protected leave under other employment laws, such as the Family Medical Leave Act and state paid sick leave laws. the length of leave can grow. This webinar will discuss how an employer evaluates an employee’s request for job-protected leave related to disability and the process for documenting communications and decision making on this request. We will discuss what factors can be considered when evaluating whether the leave constitutes an undue hardship and may be denied.
Registration link will be posted approximately 30 days in advance of the session date.
Download the complete list of all webinars
August 27, 2020 – Avoiding Copyright Infringement in Your Marketing & Communications
11 a.m. PT, 2 p.m. ET (60 minutes)
This session provides an overview of the most common ways people get sued when using the creative works of others (images, designs, marks) in their marketing, communications, building their web site and using social media, and how to avoid those mistakes. The session begins with an overview of copyright law and the rights created by that law. It then details common ways an organization ends of using copyrighted works improperly, which creates liability. Finally, it covers alternatives that do not create liability but still get the desired business result. These alternatives include finding sources that provide licenses consistent with your intended uses, creating the work yourself, and learning how to provide proper attribution to the copyright holder.
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September 3, 2020 – Managing Special Event Risks
11 a.m. PT, 2 p.m. ET (60 minutes)
Almost all nonprofits have special events. They raise awareness about vital causes and raise funds to cover some of the costs of service delivery. Making the decision to have an event involves certain risk and having a thoughtful plan in place is critical. This webinar will provide practical guidance on the planning and staging of your special events to minimize exposure to your organization.
Registration link will be posted approximately 30 days in advance of the session date.
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September 15, 2020 – Handling Disabilities in the Workplace: Accommodating Employees and Resolving Performance Deficiencies
11 a.m. PT, 2 p.m. ET (60 minutes)
Employees who provide medical certification of limitations must be addressed by the organization to determine if there are reasonable accommodations that would allow the employee to perform the essential functions of their job. What happens when the employee or their medical provider makes demands you cannot meet, or the accommodations are inconvenient? What if the employee has a history of performance deficiencies and is not performing, despite effective accommodations? During this webinar, we will discuss how to approach the conversation with an employee in exploring, attempting and monitoring accommodations along with modifying accommodations as employee or employer needs change. We will then explore how to approach counseling and disciplinary action of an employee who, despite the employer’s efforts to accommodate limitations, does not perform the essential functions of their job or violates employer policies.
Registration link will be posted approximately 30 days in advance of the session date.
Download the complete list of all webinars
October 8, 2020 – How Does the Liability Flow: A Discussion on Additional Insureds and Contractual Liability
11 a.m. PT, 2 p.m. ET (60 minutes)
When negotiating contracts, do you know when to name your organization as an additional insured on someone else’s policy? Are you aware of when another party should be named as an additional insured on yours? Did you know that additional insured status does not extend the same coverage and protection afforded to the named insured? Considering all factors can be overwhelming. Join Brian Johnson, Chief Underwriting Officer at Nonprofits Insurance Alliance, to get a better sense of what to notice when negotiating a contract. You will learn (1) what additional liability you’re accepting when adding an additional insured; (2) when you should be named as an additional insured versus adding your business partner [consultant, contractor, etc.] as an additional insured; and (3) the importance of reading and understanding certain provisions of the contracts you have with your business partners, including contacts with government entities and service providers.
Registration link will be posted approximately 30 days in advance of the session date.
Download the complete list of all webinars
October 20, 2020 – The Classification of Workers as Independent Contractors
11 a.m. PT, 2 p.m. ET (60 minutes)
This webinar will detail the importance of properly classifying workers as either independent contractors or employees, with a discussion of the legal liability for misclassification. We will provide participants with a checklist for determining whether an independent contractor relationship can properly be established, discuss the essential provisions in an independent contractor agreement while reviewing a sample agreement, and provide tips on how to respond to a governmental agency audit reviewing independent contractor designations.
Registration link will be posted approximately 30 days in advance of the session date.
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October 22, 2020 – Protecting the Intellectual Property Created by Your Nonprofit
11 a.m. PT, 2 p.m. ET (60 minutes)
Nonprofits spend enormous time, energy and money building relationships that are often built into a database, address book, or other repository. This information about donors, clients, volunteers, and vendors, is often the greatest asset of the nonprofit. Protecting this asset is done within the legal framework of intellectual property (IP) generally, and trade secret more specifically. The law requires you to do what is customary and economically reasonable to protect trade secrets. This means having confidentiality agreements in place and only providing access to data on a need to know basis. This session details the most common assets held by nonprofits, the most common threats to those assets, the legal protections available, and the steps to take to make sure your nonprofits IP is protected.
Registration link will be posted approximately 30 days in advance of the session date.
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October 27, 2020 – Exploring At-Will Employment: What It Means, How to Preserve It, When Exceptions Apply
11 a.m. PT, 2 p.m. ET (60 minutes)
While an at-will employee can theoretically be fired at any time, with or without any reason, there is a common misconception that doing so immunizes your agency from any liability or legal consequences. In fact, there are several major exceptions to the at-will rule and reliance on at-will employment alone to support terminating an employee can present significant risk to your organization. Learn how you may be compromising your ability to rely solely on the nature of at-will employment in terminating employees without noticing it and how you can reduce risk and preserve the at-will doctrine.
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November 17, 2020 – The ADA, Accommodations, and Employees with Disabilities: Member Questions Answered
11 a.m. PT, 2 p.m. ET (60 minutes)
The Nonprofits Insurance Alliance produces a variety of webinars to help our members navigate the complicated area of employment practices. Have you attended one of our Accommodations webinars and are still left wondering how to apply what you have learned to situations specific to your nonprofit? If so, join us for this interview-style learning experience to dive deeper and get your questions answered. Kim Spilker, Employment Risk Manager, will take you beyond the basics of the ADAAA, responding to questions from session attendees on topics such as medical certifications, service animals, and handling performance deficiencies with disabled employees. You will also learn how recent developments surrounding the Federal ADA and its Amendments may impact these topic areas. If you are stumped in how to apply the ADA or your state’s equivalent to specific situations presented by your nonprofit’s disabled employees, please join us.
Registration link will be posted approximately 30 days in advance of the session date.
Download the complete list of all webinars